Wedding is an important part of everyone’s life which at one point in time you will get engaged and from the engagement, you will plan your wedding in order for you to have a blissful home. One of the criteria needed for you to plan a wedding is to have a good wedding event venue.
When planning a wedding event venue, you are confronted by many decisions. However, choosing a wedding venue is one decision that will have the largest impact on your wedding. Critical planning information, such as the date for the event, is dependent on the venue you select. Understandably, making this choice can be a bit intimidating as it can be hard to know what to look for when selecting a venue. Like most Wedding event coordinators, your first task for any new wedding is securing a venue. It is the most important piece of any event. In most cases, the other details can’t even be arranged until the venue has been decided.
Before you begin your search for a good wedding event venue, there are three things must have a strong understanding of:
Number of attendees
Type of event (formal, high-tech, etc.)
Once you have an idea of these three things, you can begin your search for a wedding event venue.
As a cost-conscious organizer, you may want to keep the venue cost down to allow more room in your budget for food and beverages and entertainment. Being flexible on the date can be a great negotiating tool, as certain days of the week tend to cost less.
You’ve probably already considered this. For a local event, you may be looking for a venue within a reasonable distance from most attendees’ homes or places of work. If many attendees will be traveling from out of town, a venue near the airport or their hotels will be beneficial. In whichever case, don’t forget to consider traffic, transportation, and parking option. Also, “get an official contract with the venue provider just in case, because having to change the event venue is probably the last thing you want to see.
Does the wedding venue have a parking lot or valet parking? A venue with a parking lot is what also makes your wedding livelier. If that’s not the case, are there parking lots nearby which attendees can access and use? The reason for this is because it will also make your work wedding go on smooth not only for you but also for your guest for that day.
Pay special attention to the existing decor inside the venue. What style is the architecture and what does the building’s interior convey? Good decorations in your event hall will make people see your wedding has one of the best they have ever being to and they will talk about it till the rest of the year.
5. Services and Amenities
In addition to the appearance of the wedding venue, it is also important to take into consideration the services and amenities that the venue offers. Consider the following:
Does the wedding venue have a kitchen and can it provide catering to your event? If so, often a wedding venue will waive the facility fee and only charge a down payment along with the cost of food for each attendee. Other venues may not have kitchens. Those venues without kitchen facilities may have a partnership with a food provider that you’re required to use, or you may be free to bring in your own vendors. Many venues have an exclusive relationship with certain vendors, typically food vendors. This can be great if the venue has partnered with a fantastic vendor. If not, it can create a huge headache, and negatively impact the experience of your attendees. If you can’t book a venue that serves food your attendees will enjoy, it would be better to select a venue that allows you to bring in outside food vendors.
Does it have tables, chairs and linens you can use? If a Wedding venue has these items, you can save a great deal of money and effort by using what they have, assuming it matches your theme and ambiance.
Does it have a setup/clean-up crew? If you’ve found a wedding venue that provides a setup and clean-up crew, rejoice! This isn’t always the case. If these services aren’t available you’ll need to build your event team.
What’s the capacity? You’ll need to know the room capacity of the venues for a few reasons. First, 500 people (if it is your estimated event size) can’t comfortably fit into a room with a 250-person capacity. And second, there are fire and safety codes that the venue has to abide by. The reason you need to know more about the capacity of the venue is because of the people coming. Are they going to be much or not? And also so that you will not waste money if you feel it’s just a certain number of people that are coming then you get a wedding venue that will fit into those numbers of people.
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Accessibility refers to the possibility that everyone, especially those with special needs, can access the building and its amenities. Before you can answer this question, you’ll need to understand who your attendees are and what their needs are.
You’ll probably know whether there will be children at your venue, but you may not know if there will be individuals with other special needs. In this situation, reviewing recent events hosted by your organization may give you a sense of this.
8. Cost and Flexibility on Event Date
Being flexible on the event date can be a great way to negotiate with venues. They may have open dates on their calendar that they want to fill. By providing 2-3 date options, you are more likely to get discounted pricing.
As you can see in today’s world, there’s a lot to consider when choosing your wedding event’s venue.
However, if you take the above into consideration when doing your research, you’ll find the perfect wedding venue for your event.
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